strata management services

The Strata Management team performs a wide array of services, including:

Strata Manager

• attend meetings and have open communication with council members
• report to council in a timely manner so they can make informed decisions
• perform duties to assist council with the day to day operations of the strata
• ensure council is working within the legal boundaries of the Strata Property Act
• enforce bylaws as instructed by council
• review strata bylaws and make recommendations as needed
• review the depreciation report recommendations and assist implementation
• provide 24 hour emergency service, seven days a week
• attend emergency situations and assist with insurance claims
• arrange and direct repairs and maintenance to the building
• prepare scope of work and schedule annual maintenance items
• provide regular onsite inspections
• negotiate contracts including appropriate insurance coverage
• assist in the preparation of the annual budget
• provide guidance with special projects and significant capital expenditures
• work closely with council in servicing and enhancing the owners investment
• maintain strata corporation records in accordance with the Strata Property Act
• provide signed Form B and Form F together with all required documents through our online service

Bookkeeping and Financial Management

• accurate financial reporting - accrual accounting combined with monthly forecasting
• maintain operating and contingency trust accounts in the name of the strata
• collect strata assessments and all other revenues utilizing pre-authorized debit system
• hold and deposit post-dated cheques as required
• record all revenue by category (assessment fee, rental parking, storage fees etc.)
• charge bylaw fines and interest as instructed by council
• follow up on owners in arrears and attempt to collect all delinquent accounts
• arrange for the filing of liens and court ordered sales if necessary
• receive supplier invoices and record by category as per the approved budget
• produce and sign cheques within the approval procedure set out by council
• maintain interest earning contingency reserve and special levy accounts (if needed) and provide detailed monthly reports
• track and report special projects and approved CRF expenditures
• prepare and file GST, WCB and other reports as required

Other administrative services: 

• records management as required under the Strata Property Act (such as Form K, minutes, insurance documents, contractor information etc.)
• maintain list of council members, owners and tenants
• collect T5's and provide year end documents to accountant for tax preparation
• prepare schedules for AGM including new assessments, special levy, proposed budget, simplified year end financial statements etc.
• distribute notices and minutes of meetings